Meeting Cost Calculator
Turn attendees, duration, prep time, follow-up time, and average hourly cost into person-hours and total meeting cost.
Runs locally in your browser. This tool does not upload your input.
Meeting details
Results
- Person-hours
- 6
- Meeting-only cost
- $247.50
- Total cost
- $330.00
- Cost per meeting minute
- $7.33
How to estimate meeting cost
Use this calculator to make the hidden time cost of meetings visible.
What this tool helps with
It multiplies attendees by meeting, prep, and follow-up time, then applies an average hourly cost.
Inputs to prepare
- Prepare attendee count, meeting duration, prep and follow-up minutes per person, and average hourly cost.
- The result shows person-hours, meeting-only cost, total cost, and cost per meeting minute.
- Use approximate hourly cost ranges if exact salaries are private or unavailable.
How to use it well
- Start with the sample values, then replace them with your own numbers or text.
- Check the result and adjust assumptions before relying on it.
- Use it as a planning aid, then confirm important outputs in the source system or real-world context.
Privacy
This tool runs locally in your browser. The values you type are used only to update the result on the page.
FAQ
Should I include prep time?
Yes if people must read, write, or prepare before the meeting.
Is this an accounting tool?
No. It is a planning estimate to compare meeting value against time cost.
Can I use blended hourly rates?
Yes. A blended team rate is usually enough for a practical estimate.